Church Small Groups Management System
Replaced a WordPress-based system with a custom web application for managing church small groups. Features formation request workflows, member inquiries, support ticketing, file sharing, and role-based dashboards.
A parish ran a small groups ministry with dozens of active groups and leaders. Their existing WordPress setup was clunky, hard to manage, and couldn't handle the workflows they needed for group formation, member sign-ups, and leader communication.
The Challenge
The ministry needed a system to manage the full lifecycle of small groups: formation requests that go through a voting-based approval process, member inquiries with leader notifications, support tickets for operational issues, file sharing between staff and leaders, and dashboards tailored to each user role.
What We Built
We built a complete replacement for their WordPress system with purpose-built features for each part of the ministry workflow.
Group management with creation, editing, and status tracking
Formation request workflow with team voting and auto-approval via scheduled jobs
Member inquiry system with automated leader notifications
Support ticket system with priority tracking
Role-based dashboards for admins, formation teams, and group leaders
File sharing, image search via Unsplash, and email notifications
Complete data migration from the existing WordPress system
The Result
The ministry now runs on a system built specifically for how they operate. New group requests move through a clear approval process, leaders manage their groups from dedicated dashboards, and the admin team has full visibility across the entire ministry. The WordPress headaches are gone.